[SUCS] Swansea University Computer Society

[Computer Society]

Dear Computer Society Member,

Thank you for signing up to the computer society for this academic year.

Swansea University Computer Society (SUCS) is the longest running 
society at the university and pre-dates the Students' Union's current 
societies system, we started in 1988. SUCS is the only society to have 
its own dedicated room on the Singleton Park campus, to which our 
members enjoy 24/7 access.

The society has some historical significance, both in the Swansea 
University community, and in wider technological accomplishments with 
the Linux operating system.

We have a history section on our website where you may learn about how 
our society came to be - http://history.sucs.org/TheSociety/About . You 
may find out more about the society and its objectives by reading our 
Constitution - https://sucs.org/About/Constitution .

We have experienced setbacks due to covid-19 restrictions that have seen 
the society grind to a halt. Unfortunately, this has put us in a 
situation where we have no student executive team to run the society. We 
still have our room, promotional material, and the infrastructure needed 
to revive the society.

As you are somebody who has expressed an interest in our society, we 
invite you to help us form a student executive committee. If this 
interests you, please email staff at sucs.org and we will be happy to 
answer any questions and help you through the process of forming a 
committee. If you'd prefer to chat on Discord, you may join us with this 
link: https://discord.gg/w5duTHKj

The executive roles are as follows:

* President: Responsible for the overall running of the society. A 
spokesperson, promoting the society’s interests. Liaises with the 
Students’ Union. Calls meetings. Supports other committee members. Has 
joint responsibility with the Treasurer for society finances.

* Treasurer: Responsible for financial affairs. Works with society 
members to determine worthwhile purchases, and liaises with the 
Students’ Union finance department to manage the society’s account.

* Secretary: Responsible for administration. Takes minutes at meetings. 
Notifies members of meetings and elections. Uses the society’s admin 
tools to maintain membership data.

* Publicity Officer: Organises and advertises events. Orders merch. 
Works with the President to book rooms for events. Promotes the society 
as a whole. They are the society’s PR person. The society has an 
extensive library of promotional material from past events to support 
this role.

* Gaming Officer: Looks after our games server, deciding what games and 
mods are run. Organises gaming events, which aren’t necessarily 
computer-based. Works with the publicity officer to promote gaming 
events.

No technical experience is required to run for these roles. The society 
has an extensive support network of alumni members, some of whom are 
current university staff, who help to keep the society going. These 
alumni members can help in coaching you and other members who are 
interested in learning how the society's systems work.

If this does not interest you, we're truly sorry that the state of our 
society has let you down, and we wish to provide the opportunity for you 
to have a refund of your membership fee. If you would like to claim this 
refund, then please email staff at sucs.org so we can make arrangements to 
refund you. We will require your Swansea University student number to 
process a refund. If you choose not to claim a refund, your membership 
fee will go towards upkeep of the society's infrastructure, and any 
unspent funds will be held securely by the Students'. Should SUCS cease 
to exist, the funds would be held back by the Students' Union in case 
the society is revived.

Best regards,
Andy P. (Ex-President), and the SUCS Committee