[SUCS Devel] [Git][sucssite/sucs-site][sucs-site] 7 commits: Add the draft Data policy with grammar corrections pointed out by ~vectre
Imran Hussain
imranh at sucs.org
Sun May 20 11:08:02 BST 2018
Imran Hussain pushed to branch sucs-site at sucssite / sucs-site
Commits:
a937cdf6 by Imran Hussain at 2018-04-30T12:16:24+01:00
Add the draft Data policy with grammar corrections pointed out by ~vectre
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b5c6233e by Imran Hussain at 2018-04-30T12:40:44+01:00
Merge branch 'master' into 'beta'
Push draft gdpr data policy to beta so we can get feeback
See merge request sucssite/sucs-site!78
- - - - -
8d2c5a58 by Imran Hussain at 2018-05-20T10:51:14+01:00
Update data policy reflecting that DPOs aren't required or need to be registered with ICO
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e45818f2 by Imran Hussain at 2018-05-20T10:55:42+01:00
Update formatting of the file Regulations.txt
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2a4789e5 by Imran Hussain at 2018-05-20T10:59:20+01:00
Add a link to the data policy in the regs sections
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7f7ecb3a by Imran Hussain at 2018-05-20T11:02:23+01:00
Merge branch 'master' into 'beta'
GDPR prep to beta
See merge request sucssite/sucs-site!79
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a8b61b3b by Imran Hussain at 2018-05-20T11:07:58+01:00
Merge branch 'beta' into 'sucs-site'
Push GDPR stuff to live
See merge request sucssite/sucs-site!80
- - - - -
2 changed files:
- + static/About/Data.txt
- static/About/Regulations.txt
Changes:
=====================================
static/About/Data.txt
=====================================
--- /dev/null
+++ b/static/About/Data.txt
@@ -0,0 +1,121 @@
+<h1>Swansea University Computer Society Data Policy</h1>
+
+<p>Date: May 2018</p>
+
+<p>GDPR (EU regulation 2016/679) replaces the Data Protection Directive
+(EU directive 95/46/EC) on 25/05/2018. As per articles 12, 13, and 14 here is
+our policy on data.</p></p>
+
+<p>This is aimed to be the one and only place with regards to data within
+Swansea University Computer Society, henceforth refereed to as SUCS.
+This is written in as simple language as possible therefore may include some
+informal phrasing.</p>
+
+<h1>Clarifications:</h1>
+
+<h3>Interested groups:</h3>
+<ul>
+ <li/>
+<p>Swansea University Computer Society (SUCS). SUCS is <b>not</b>
+ a legal entity. We are a ‘group’ of unpaid volunteers within a
+ larger charity. SUCS does not have a data protection officer. We are able to
+ deal with data related queries directly via the email address
+ <a href="mailto:admin at sucs.org">admin at sucs.org</a></p>
+ <p>In this document we consider “our” stuff to be any computer
+ system or network we manage, even if we do not directly own such
+ system or network.</p>
+ <li/>
+<p>Swansea University Students' Union (Charity number:
+ 1149941). Is the organisation we are a part of, legally no
+ difference between us (SUCS) and them. You may contact them via
+ <a href="mailto:info at swansea-union.co.uk">info at swansea-union.co.uk</a> for
+ any queries.</p>
+ <li/>
+<p>Swansea University (Charity Number: 1138342). You may contact them via
+ <a href="mailto:dataprotection at swansea.ac.uk">dataprotection at swansea.ac.uk</a>
+ for any queries.</p>
+ <li/>
+<p>You, the ‘data subject’, just by reading this (it’s
+ only available via our website) we have collected personal data on
+ you.</p>
+</ul>
+<p><br/>
+<br/>
+
+</p>
+<h1></h1>
+<h1>Data:</h1>
+<h3>Non-members:</h3>
+<p>SUCS stores data about your interactions with our systems as per
+Article 6, Paragraph 1, Point F, Recital 49 of GDPR. It is not used
+for purposes other than described in Recital 49.</p>
+<p>Such data is exempt from Right To Be Forgotten (Article 17)
+requests as per Article 17, Paragraph 3, Point E.</p>
+<p>It may be shared with Swansea University ISS Networking Team and
+Law Enforcement upon request.</p>
+<p>No other data is stored.</p>
+<h3>Members:</h3>
+<p>SUCS stores data about all your interactions with our systems as
+per Article 6, Paragraph 1, Point F, Recital 49 of GDPR. It is not
+used for purposes other than described in Recital 49.</p>
+<p>Such data is exempt from Right To Be Forgotten (Article 17)
+requests as per Article 17, Paragraph 3, Point E.</p>
+<p>It may be shared with Swansea University ISS Networking Team and
+Law Enforcement upon request.</p>
+<p>SUCS only starts to store other personal data until a member has
+created a account on our systems.</p>
+<p>Once you have created a account we hold the following personal
+data that you give us:</p>
+<ul>
+ <li/>
+<p>Name</p>
+ <li/>
+<p>Contact Details</p>
+ <ul>
+ <li/>
+<p>Phone number</p>
+ <li/>
+<p>Address</p>
+ <li/>
+<p>Email address</p>
+ </ul>
+ <li/>
+<p>SUCS Username</p>
+ <li/>
+<p>SUCS UID</p>
+ <li/>
+<p>Swansea University ID</p>
+ <li/>
+<p>CCTV images & video</p>
+</ul>
+<p>SUCS username is used to identify and address you.</p>
+<p>SUCS UID is used in reference to GDPR Recital 49.</p>
+<p>Swansea University ID is used to verify membership eligibility and
+linkage when interfacing with Swansea University Students’ Union
+and Swansea University.</p>
+<p>CCTV is used in a non-monitoring fashion, history is only accessed
+by staff when there is reasonable need. CCTV may be shared with
+Swansea University (Estates and Facilities – Security) and law
+enforcement.</p>
+<p>Other stored details are used for contact purposes. They are not
+shared with any third party outside of SUCS. However, they may be
+shared with law enforcement when required.</p>
+<p>We do not share data with third parties, that includes the
+Students’ Union unless otherwise stated.</p>
+<h1>Data Requests:</h1>
+<h3>Non-members:</h3>
+<p>You may send data requests for your data to <a href="mailto:admin at sucs.org">admin at sucs.org</a></p>
+<h3>Members:
+</h3>
+<p>You may send data requests for your data to <a href="mailto:admin at sucs.org">admin at sucs.org</a></p>
+<h3>Students’ Union Staff:</h3>
+<p>We do not share data directly, if you would like some data please
+speak to us at <a href="mailto:admin at sucs.org">admin at sucs.org</a></p>
+<h3>Swansea University Staff:</h3>
+<p>ISS Networking Team - You may send data requests to <a href="mailto:admin at sucs.org">admin at sucs.org</a></p>
+<p>Estates Security - You may send data requests to <a href="mailto:admin at sucs.org">admin at sucs.org</a></p>
+<p>Other – We do not share data directly.</p>
+<h3>Law Enforcement:</h3>
+<p>You may send data requests to <a href="mailto:admin at sucs.org">admin at sucs.org</a>.
+If you wish to have a specific person to liaise with, please say so
+in the original email.</p>
\ No newline at end of file
=====================================
static/About/Regulations.txt
=====================================
--- a/static/About/Regulations.txt
+++ b/static/About/Regulations.txt
@@ -1 +1,25 @@
-<p>Below are links to the Rules and Regulations of the society:</p> <h2>Conditions of Membership</h2> <p>All SUCS members must adhere to the society's <a href="Conditions">Terms and Conditions</a>, which incorporate the <a href="https://community.jisc.ac.uk/library/acceptable-use-policy">JANET acceptable use policy</a> governing use of the SUCS network connection.</p> <h2>Room Rules</h2> <p>There is an additional set of rules covering the use of the <a href="Room">SUCS Computer Room</a>. Please take note of the <a href="Room%20Rules">Rules of the Room</a> if you plan to make use of this facility.</p> <h2>Constitution</h2> <p>The <a href="Constitution">SUCS Constitution</a> states the aims and objectives of the society, along with basic rules about how it is run.</p>
\ No newline at end of file
+<p>Below are links to the Rules and Regulations of the society:</p>
+
+<h2>Data/Privacy Policy/Notice</h2>
+<p>
+ SUCS stores and processes data, details of which can be found in our
+ <a href="Data">Data Policy</a>.
+</p>
+
+<h2>Conditions of Membership</h2>
+<p>
+ All SUCS members must adhere to the society's
+ <a href="Conditions">Terms and Conditions</a>, which incorporate the
+ <a href="https://community.jisc.ac.uk/library/acceptable-use-policy">JANET
+ acceptable use policy</a> governing use of the SUCS network connection.
+</p>
+
+<h2>Room Rules</h2>
+<p>
+ There is an additional set of rules covering the use of the
+ <a href="Room">SUCS Computer Room</a>. Please take note of the
+ <a href="Room%20Rules">Rules of the Room</a> if you plan to make use of this
+ facility.</p> <h2>Constitution</h2> <p>The <a href="Constitution">SUCS
+ Constitution</a> states the aims and objectives of the society, along with
+ basic rules about how it is run.
+</p>
\ No newline at end of file
View it on GitLab: https://projects.sucs.org/sucssite/sucs-site/compare/5944c456eb741f2dfb3e8005e9ca542bee56bc87...a8b61b3bf8c78dfeb6526b8edae8afd1c3c00d69
---
View it on GitLab: https://projects.sucs.org/sucssite/sucs-site/compare/5944c456eb741f2dfb3e8005e9ca542bee56bc87...a8b61b3bf8c78dfeb6526b8edae8afd1c3c00d69
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